Job Description
Executive Secretary: -
The position is responsible to perform various secretarial tasks including diary management to ensure smooth day to day functioning. In addition, he/ she will be responsible to manage general office administration work GM office. The role will also support the other departments function in some related tasks; for instance: -
1. Manages proactively the administration tasks.
2. Type/ translate various executive correspondences, take notes and transcribes dictations.
3. Manages the general administration and office procedures to ensure the timely completion of tasks.
4. Work as point of contact for the company GM, so he/ she has to act in flexible but strict.
5. Build good connections & work relations with all parties in scope to have a WIN- WIN work environment.
6. Co-ordinate and liaise with all Department Heads/ Managers for periodic status reports, arranging staff meetings, attending meetings & taking minutes.
7. Attend to telephone calls for the GM including routine enquiries and complaints, screen the calls and direct accordingly.
8. Receive incoming mail & distribute accordingly.
9. Draft routine response letters for GM approval.
10. Assist the GM in related data collection and perform basic research in preparing various reports and proposals.
11. Files and retrieves records and correspondences.
12. Responsible for office stationery & supplies including submitting purchases requests when needed.
13. Keep sensitive material in the custody as and when requested and maintain confidentiality at all times.
14. Ensure compliance with policies and procedures at all times.
15. Performs other duties as assigned according to the position nature.
The position is responsible to perform various secretarial tasks including diary management to ensure smooth day to day functioning. In addition, he/ she will be responsible to manage general office administration work GM office. The role will also support the other departments function in some related tasks; for instance: -
1. Manages proactively the administration tasks.
2. Type/ translate various executive correspondences, take notes and transcribes dictations.
3. Manages the general administration and office procedures to ensure the timely completion of tasks.
4. Work as point of contact for the company GM, so he/ she has to act in flexible but strict.
5. Build good connections & work relations with all parties in scope to have a WIN- WIN work environment.
6. Co-ordinate and liaise with all Department Heads/ Managers for periodic status reports, arranging staff meetings, attending meetings & taking minutes.
7. Attend to telephone calls for the GM including routine enquiries and complaints, screen the calls and direct accordingly.
8. Receive incoming mail & distribute accordingly.
9. Draft routine response letters for GM approval.
10. Assist the GM in related data collection and perform basic research in preparing various reports and proposals.
11. Files and retrieves records and correspondences.
12. Responsible for office stationery & supplies including submitting purchases requests when needed.
13. Keep sensitive material in the custody as and when requested and maintain confidentiality at all times.
14. Ensure compliance with policies and procedures at all times.
15. Performs other duties as assigned according to the position nature.
Job Category
Job Skills
Job requirements:
1. Posses a university degree.
2. Has excellent English language (writing, reading, & speaking).
3. Patient, flexible, presentable, creative, punctual & acting in timely manners.
4. Organized, proactive, & self- starter.
5. Professional in using computer, MS Office applications.
6. Age between 25- 40 years.
7. Minimum 5 years experience in a similar position, preferred in textiles field.
1. Posses a university degree.
2. Has excellent English language (writing, reading, & speaking).
3. Patient, flexible, presentable, creative, punctual & acting in timely manners.
4. Organized, proactive, & self- starter.
5. Professional in using computer, MS Office applications.
6. Age between 25- 40 years.
7. Minimum 5 years experience in a similar position, preferred in textiles field.
About The Company
Kazareen Textile Company - KTC
