The Receptionist/PA is representing the company to clients and partners, therefore responsible for the company image and also ensures the smooth run of the office. The Receptionist/PA will provide administrative support and will be trusted with confidential material and be relied upon by Managers/HQ/CEO to ensure that everything they need is in place.
Responsibilities:
•Our guests are our value and our business – Customer Relations are always under priority •if personnel or via phone conversations
•Performs general administrative duties
May assist other administrative staff with overflow work including:
•Word, Excell, Outlook, Powerpoint, Masterkey processing
•Internet research tasks
•Cleanliness of the Lobby area
• Social coffee room and stock of the needs on a daily base
• Supervise office drivers to ensure a perfect service
•Responsible for patty cash
•Taking care of P.O.Box, hotline and coordination with TNT, Post, etc.
•Screening telephone calls, enquiries and requests to handle them when appropriate
•Organizing and maintaining diaries and making appointments, report of missed calls, missed visits, etc.
•Dealing with daily correspondence and writing letters, taking dictation and minutes of meetings, emails, faxes and post
•Organizing and attending meetings and ensuring the Manager is well prepared for meetings
•Producing documents, briefing papers, reports and presentations
Job Category
•Good organization skills
•Good verbal and written communication skills in English
•Good attention to details
•Possesses strong ability for multitasking
•Demonstrates the ability to manage their time effectively
•Be able to operate under pressure and meet deadlines
•A strong personality who is open minded and loves to be in contact with clients from different cultures
•Willing to learn and be leaded by the Business Center Manager
•Able to work in a team
•Willing to work under a reporting system
Education and Experience:
•3-5 years in similar position
•Good educational background
Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.
The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Group’s continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.
The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Group’s belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.
